Personal data protection

Privacy policy

This privacy policy represents comprehensive information obligations in accordance with Article 13 and 14 of REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter as „GDPR“) for the benefit of data subjects that provide their personal data to the controller Technology Centre Prague. Information to be provided to the data subjects consists of the general information to be provided collectively to all third parties, and specific information according to specific situation situated here in left column.

General information

Identity and the contact details of the controller:

Technology Centre Prague
Ve Struhách 1076/27 160 00
Prague 6 – Podbaba
Tel.: + 420 234 006 100
Fax: 234 006 251
E-mail: tc@tc.cz

The person responsible for the personal data agenda (who is not a data protection officer within the meaning of Article 37 and following provisions of GDPR) is an employee of the economic-administration department of the Technology Centre Prague:

Julius Šesták
Tel.: +420 724 829 447
e-mail: sestak@tc.cz

Instruction: The data subject has the right under certain circumstances arising from GDPR (i.e. not always for all options and not always automatically): a. access to his personal data (Article 15 GDPR) b. rectification (Article 16 GDPR) c. erasure (Article 17 GDPR) d. restriction of processing (Article 18 GDPR) e. data portability (Article 20 GDPR) f. to object to processing (Article 21 GDPR) to lodge a complaint against the Technology Centre Prague with the Office for personal data protection of the Czech Republic (Article 77 GDPR). If you intend to use any of these rights (except for letter g), please contact the contact person pursuant to Paragraph 2 for this purpose. Where the legal basis is the consent of the data subject, this consent may at any time be withdrawn in the same or just as simple way as the consent previously given and the Technology Centre Prague shall enable such withdrawal. For each consent, specific possibilities shall be stated on how the data subjects can withdraw it, allowing them to send an e-mail to the contact person, usually the person in charge of the event. Withdrawal of the consent does not affect the lawfulness of processing based on the consent before its withdrawal. The Technology Centre Prague shall be able to demonstrate that the data subject has consented to processing of his or her personal data (written or electronic) throughout the giving consent.

Personal data obtained from third parties (Article 14 GDPR)

Technology Centre Prague uses publicly available or paid (commercial) databases, both on-line and off-line, which are produced by other entities (for example R&D Information System operated by Research, Development and Innovation Council, Bussines Register operated by Czech Statistical Office, Worldwide Patent Statistical Database publicated by European Patent Office, etc.). Technology Centre Prague also uses and processes unstructured data situated on publicly available websites. Used data sources contains bibliographic records, bibliometric data, and data that are natural or legal persons legally obliged to communicate to the financial, economic and statistical sectors. These data do not contain any personal data beyond the above mentioned information obligations. These information are to all data subjects provided only in this form and regarding to point (b) of Article 14(5) the provision of such information would involve a disproportionate effort if provided individually with regard to high nubmer of data subjects.

Registering for seminars, workshops and other events

Information to be provided to data subjects registering for seminars, workshops and other events (hereinafter events), organized by the Technology Centre Prague, about processing their personal data in accordance with Article 13 of REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter as „GDPR“):

Identity and the contact details of the controller:

Technology Centre Prague
Ve Struhách 1076/27 160 00
Prague 6 – Podbaba

Tel.: + 420 234 006 100
Fax: 234 006 251
E-mail: tc@tc.cz

The person responsible for the personal data agenda (who is not a data protection officer within the meaning of Article 37 and following provisions of GDPR) is an employee of the economic-administration department of the Technology Centre Prague:

Julius Šesták
Tel.: +420 724 829 447
e-mail: sestak@tc.cz

The purposes of the processing area.

Organization of events, where the participant will give his / her name and surname, e-mail address and place of work in order to fulfill the capacity, professional orientation and potential communication (cancellation, change of the date of event, etc.),b. creation of name tags for some events andc. documentation and archiving of the records regarding to such events and to prove that the event was actually realized (mainly by giving the name and surname, e-mail address and place of work).

If Technology centre Prague plans to offer during an event food and beverages, while filling the form the participant may be asked to fill another questionnaire about his / her eating habits as well (for example vegetarian food or allergies). Filling this questionnaire is solely voluntary, and in Praguee it is used, the information about eating habits won´t be in no way matched with his / her name, and the system shall only log the information about number of such atypical meals in order to provide it in time before event.

Legal basis for the processing is

a. to take steps prior to entering into a contract and the performance of a contract, because Technology Centre and the participant are both parties of an legal relationship, which object is to provide the services to the participant in the form of organisation of the event (even if provided free of charge). Where the participant doesn´t provide relavant information, his presence in the event is unable to contrive. and b. In the Praguee of deposition of attendance lists the fulfillment of a legal obligation where a seminar or training is organized on the basis of a grant program or other similar measure and its rules prescribes to do so.

Whether there is no binding rule of deposition of attendance lists, these are stored on the basis of the legitimate interests in the duration of 3 years in order to prove in the future, that the concrete person was present at the event (for example in Praguee of dispute etc.).

In the Praguee creation of name tags, the basis is also legitimate interest, because at some events (e.g. larger conferences) it is convenient for individual participants to get acquainted to each other as well as such measure eases mutual addressing among them.

Another recipient is company Picabo.cz, a.s., which processes personal data by managing a database of parcticipants interested in the event.

Another recipients may also be relevant control authorities pursuing their legal control powers.

Duration of the storing of personal data filled at the registration shall be until the relevant event takes place. Storing of attendance lists shall last 3 years from the last day of the event or for the period stipulated by the binding rules.
Attendance lists shall be stored in lockable rooms in Technology Centre Prague headquarters. Electronic records will otherwise be stored on secure servers of the Technology Centre Prague with limited access (password-protected computers), and thus the GDPR obligations for technical and organisational measures are met.
Instruction: The data subject has the right under certain circumstances arising from GDPR (i.e. not always for all options and not always automatically):a. access to his personal data (Article 15 GDPR)b. rectification (Article 16 GDPR)c. erasure (Article 17 GDPR) d. restriction of processing (Article 18 GDPR) e. data portability (Article 20 GDPR) f. to object to processing (Article 21 GDPR) g. to lodge a complaint against the Technology Centre Prague with the Office for personal data protection of the Czech Republic (Article 77 GDPR).

If you intend to use any of these rights (except for letter g), please contact the contact person pursuant to Paragraph 2 for this purpose.

Information to be provided to seminars, workshops and other events participants, about processing their personal data in the photographs and audio-visual recordings

Information to be provided to seminars, workshops and other events (hereinafter events) participants, organized by the Technology Centre Prague, about processing their personal data in the photographs and audio-visual recordings from these events, in accordance with Article 13 of REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter as „GDPR“):

Identity and the contact details of the controller:

Technology Centre Prague
Ve Struhách 1076/27 160 00
Prague 6 – Podbaba
Tel.: + 420 234 006 100
Fax: 234 006 251
E-mail: tc@tc.cz

The person responsible for the personal data agenda (who is not a data protection officer within the meaning of Article 37 and following provisions of GDPR) is an employee of the economic-administration department of the Technology Centre Prague:
Julius Šesták
Tel.: +420 724 829 447
e-mail: sestak@tc.cz

The purposes of the processing area. documentation and archiving of such records from the events, b. promotion of the Technology Centre Prague on its websites, periodicals and social medias and c. provision to the other partner organizations.

Legal basis for the processing is the legitimate interest of the Technology Centre Prague.

The legitimate interest shall be applied on the grounds that it is necessary to prove that the event has taken place (particularly events financed under programs or other similar measures).

These steps are also the most appropriate method for presenting the organization (basically non-profit) externally with the need to disseminate information about its activities and raise awareness about such activities especially in the scientific community. Another reason is also the need to disseminate the knowledge and conclusions resulting from such events among interested parties, who could not, for some reason, be present at the event. When making the audio-visual recording, the utmost effort shall be made to ensure that during shooting shall be at the record presented only performers and not participants, nevertheless it cannot be ruled out that a particular participant will appear shortly in front of the camera or, in the context of a query or other communication, his voice expression will be recorded. For other reasons, it would be inappropriate to shoot just performers (due to small number of participants, table layouts, etc.). The similar procedure shall be applied when taking the photos and the participant shall not be present at the shot if he indicates so. In such Praguees, the Technology Centre Prague will not modify these records in any way and publish them in this form.

Other recipients of the photographs or the audio-visual recordings shall be partner organizations, especially co-organizers of the events. Specific recipients shall be stated at the instructions, or announced after data subject request.

Another recipient may also be company Picabo.cz, a.s., whose server can be used to store photographs (not videos) (especially photos on the Web site of the Technology Centre Prague). Otherwise, photographs and videos are published on various channels (see below) and photographs also in periodicals published by the Technology Centre Prague.

The period for which these photographs and records will be stored is 25 years from their making, and for archival and documentary reasons, it may be repeatedly extended for some selected items.

The publication will be on the Technology Centre Prague websites, Youtube (videos), Twitter and LinkedIn (photographs). These records will otherwise be stored on secure servers of the Technology Centre Prague with limited access (password-protected computers), and thus the GDPR obligations for technical and organisational measures are met.

Instruction: The data subject has the right under certain circumstances arising from GDPR (i.e. not always for all options and not always automatically):a. access to his personal data (Article 15 GDPR) b. rectification (Article 16 GDPR) c. erasure (Article 17 GDPR) d. restriction of processing (Article 18 GDPR) e. data portability (Article 20 GDPR) f. to object to processing (Article 21 GDPR) g. to lodge a complaint against the Technology Centre Prague with the Office for personal data protection of the Czech Republic (Article 77 GDPR).

If you intend to use any of these rights (except for letter g), please contact the contact person pursuant to Paragraph 2 for this purpose.